File description by virtue of Personal Data Act (523/1999, section 10 and section 24)
- Name and address of the register controller :
Business identification code: 2568745-1
Kehräämöntie 7, 87400 Kajaani
Tel: +358 44 238 9879
- Contact person in matters regarding the Register
c/o Ceverte Oy
Tel: +358 50 5923 958
- Name of register :
Dokkari.fi / Documented.zone customer register
- Intended use of personal data
The purpose of the register is to maintain relationships among the registered customers of the Dokkari.fi/ Documented.zone, marketing and service development.
Information in the register could be used to maintain relationships and marketing purposes by all organizations related to Dokkari.fi / Documented.zone service.
Data mentioned in the data content and company-specific purchase information could be processed in the register.
Purchase data at the product level could be processed also customer-specificly to produce the service customer has separately taken into use.
The data subject has the right to inspect what information he has in the register. The inspection request must be done in written form by contacting Dokkari.fi/Documented.zone customer service. The inspection request must be signed. The data subject has the right to prohibit his data processing and delivery of direct advertising, distance selling and direct marketing for marketing and opinion research in connection Dokkari.fi / Documented.zone customer service.
- Data contained in the register
The following customer information could be processed in the register.
First name, Surname, address, email address, phone number, date of birth, gender, nationality.
Company specific information
Customer-specific purchasing data at the product level, if the customer has taken in use service where that kind of information is needed to produce the service.
Purchases and ordered some other customer relationship services, such as customer history, accessing services and product history.
Service Information and user information
Information on the use of electronic services and content (e.g., subscribing to newsletters), technical information sent by the user browser to the service's server (eg. IP address, browser, browser version, page from which the data subject has passed into our site) and cookies and related information sent by the user's browser.
Marketing and promotional information, such as the marketing measures and participation in the registration (e.g. marketing lotteries, competitions and events)
The registry can also process the credentials of other services if the customer has connected one of the following services to their account
For these services, only credentials are used when you log on (unique identifier). Other information about the user in services mentioned above is not collected or processed by our service.
- Regular sources of the information
Information is obtained when the customer joins the customer registers of the companies involved in the service. Information is obtained from the customer when he or she creates an user account.
The stored data is updated based on user changes when you log on, and when you create, edit, or delete your data.
- Disclosure and Transfer of the information
Information may be disclosed to the satisfaction of the competent authorities in accordance with the legislation in force.
Personal data collected directly by the service will not be transferred outside the EEA territory.
- Registry security
- Manual data
Manual data will not be created from customer register.
- Digitally stored data
Data is stored electronically. Only employees of companies acting on behalf of Ceverte Oy and Ceverte Oy are entitled to
Access and maintain the entire customer register. Each specified user has its own personal user name and password and professional secrecy.
Each company included in the service has access to its own customer register only. Each company has its own unique user IDs and passwords.
The information contained in the Register, which is processed electronically, is protected by technical means generally acceptable in the field of firewalls, passwords and other data security.
- Right of scrutiny, prohibition and right of redress
The data subject has the right under the Personal Data Act to check the information relating to him in the Register. Upon request of the data subject, we will make the necessary corrections and supplements or remove any inaccurate, unnecessary, incomplete or outdated information in the purpose of the processing if the person is unable to do so from accounts settings in the service. To check and update the information, please contact our customer service department. The request must be written and signed. We verify the validity of the request and then we deliver the material to the person within 30 days as agreed.
The data subject has the right to prohibit the processing of data relating to him and the disclosure of direct advertising, distance selling and other direct marketing, market and opinion surveys by contacting our customer service or revoking the consent for our service to use data subject's personal information,in which case our service will anonymize data subject's personal information stored in the service and delete the account that belongs to the data subject.